Recruitment Privacy Policy

1. By submitting your job application, you indicate your consent to our collection, use, storing, and processing of your personal data in accordance with this Recruitment Privacy Policy.

2. The personal data collected from your job application will be used by 枢丰商务咨询（上海）有限公司(Pivotal bioVenture Partners China) and its subsidiaries, affiliates and associated companies  (“Pivotal”, “we”, “us”, and/or “our”) for the purpose of assessing your suitability for the position you have applied for and/or for similar vacancies at Pivotal. These data include:

• name;
• email address;
• phone number;
• message or text you enter in the message box or email;
• educational background;
• work experience; and
• any other information you provide to us in your resume.

If you are shortlisted, the data will be used for determining preliminary remuneration, the benefits package to be offered to you, and other directly related matters in the recruitment process. It is therefore necessary for you to provide certain personal data to us in order for us to process your job application and failure to do so may affect the outcome of your job application.

3. If you are invited for an interview, you will be required to fill in an Employment Application Form provided by Pivotal. The personal data we collect includes:

• name;
• gender;
• email address;
• phone number;
• educational background;
• work experience; and
• any other information you provide us with under the Employment Application Form.

You must ensure that all information provided to Pivotal is up-to-date, accurate and complete. Failure to provide reliable data may impact the process and outcome of the recruitment.

4. If your application is rejected, your data will be retained for no longer than 24 months for any future recruitment process. When there are same or similar vacancies become available, which require similar qualifications or experience, we will re-consider your application.

5. As we are a global company, your personal information may be transferred outside of your region. In particular, we may transfer your personal information listed in section 2 and 3 above to our group headquarters in Hong Kong, i.e. Nan Fung Group (Contact: DPO@nanfung.com) for the purpose of evaluating your job application. We implement appropriate safeguards to ensure that all cross-border data transfers are conducted securely and in compliance with applicable laws and regulations.

6. The data collected will be treated in strict confidence and will only be made available to the persons involved in and/or relevant to the selection process including designated staff members of the Human Resources Department, relevant hiring department heads or his/her delegate(s). Any staff designated to handle the data will be instructed to perform his/her tasks in accordance with this Recruitment Privacy Policy.

7. You are entitled to (a) access and obtain a copy of your personal data; (b) request for correction and deletion of any of your personal data which is inaccurate; (c) request the transfer of your personal data to another party; and (d) withdraw your consent to our processing of your personal data at any time. Any enquiry or request should be made in writing addressed to designated human resources officers of our Human Resources Department by email at jobs@pivotalbiovp.cn. To protect your privacy, we may request additional information to verify your identity before processing your request.

8. For matters not covered in this Recruitment Privacy Policy, such as how we entrust, share your personal data, please refer to our website Privacy Policy. In the event of any inconsistency or conflict, this Recruitment Privacy Policy shall prevail.

I agree that Pivotal may collect, use, store, share, and transfer my personal data in accordance with this Recruitment Privacy Policy. I hereby declare that all the information stated herein is true and accurate. I agree and authorize Pivotal to conduct reference check from my previous employers/referees.